05.01.2026
Annual vacation planning that works
Annual vacation planning for airport staff is a key strategic tool that determines whether airport operations remain stable over a…
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Staff planning software / program for aviation (airport and security staff) — automatic shift schedule
More About Staff Planning for Aviation
AI-powered technologies like plano WFM can significantly simplify and optimize staff planning for the aviation industry (airport and security personnel). To ensure optimal assignment of airport staff, a wide variety of factors are taken into account and automatically included in the scheduling process. Based on information such as work volume, number of passengers, or past flight schedules, the required number of employees needed on the ground and in the air can be calculated accurately.
Unforeseen fluctuations or employee absences? Even after shift schedules have been distributed, they remain flexible and can be readjusted at any time.
In the aviation branch, fair staff planning is crucial for ensuring safety, efficiency, and customer satisfaction at airports. The integration of AI (artificial intelligence) in shift scheduling can help meet the complex demands of the industry. plano, for example, uses AI-based models to predict security and airport staffing needs based on expected flight operations, passenger volume, and other factors. This helps reduce understaffing and overtime. At the same time, other factors, such as employee qualifications and personal working hour preferences, are also included in shift scheduling. All factors flow into the AI-supported planning and are automatically taken into account as best as possible when creating schedules. The result is a schedule that covers both operational requirements and employee preferences as best as possible. With air traffic especially, individual qualifications and staff skills play an essential role.
Certain tasks require appropriately trained and educated personnel to comply with the requirements of safety-critical areas. Our plano WFM provides an overview of employee qualifications at all times and alerts you in due time before they expire. This way, you avoid dangerous and expensive losses of qualifications and can be ensured the right personnel are always available and assigned to specific tasks. This is crucial to efficient and safe airport operation.
With our employee self-service tools, your employees not only receive their shift schedules digitally, but they can also participate in the process. For example, they can conveniently send vacation requests or shift preferences from anywhere. The system will automatically check for compliance based on stored criteria, such as working hour accounts, fairness, and other company-specific parameters.
Staff Planning for Aviation
Avoid unnecessary air traffic delays. Schedule your employees as needed, on the ground and in the air.
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Workforce Management for Airports
From the airport to ground handling and security: plano Workforce Management ensures your aviation personnel are optimally assigned—7 days a week, 24 hours a day.
Fluctuations in Air Traffic? React in Real Time
Departures and arrivals every minute—we know punctuality matters in air traffic. But delays and unexpected absences cannot be completely avoided in the aviation sector. Now a fast reaction time is important! We provide you with an exact overview of available personnel and their corresponding qualifications at any time, allowing you to adjust staffing when absences occur.
Ensure Smooth Processes on the Ground and in the Air
Many airport areas are safety-critical and require appropriately qualified personnel. We make sure the right number of employees with the necessary qualifications are scheduled at all times. Automatic alerts also give you a continuous overview of your employees’ qualification statuses, allowing you to schedule refresher training in due time.
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AI-supported
We make your life easier: You provide the company requirements, our AI-supported software does the rest.
Limitless
We are and will remain at your side, even after implementation.
Tailor-made
Complex? Yes, please! Our flexible standard software can be customized down to the last detail and tailored to your specific requirements, regardless of employee numbers, industry, or complexity.
plano WFM:
Staff Planning for Airport and Security Staff
plano Workforce Management supports the entire scheduling, shift design, and resource optimization process for your airport and security staff. Here’s how you can benefit from our most important features of workforce management for aviation:
The right crew
To cover scheduled flight operations, you need sufficient crew members who are both qualified and rested. With plano, legal regulations, such as rest periods and required qualifications, are automatically incorporated into your shift scheduling.
Qualified technicians
With plano, you can ensure you always plan with enough qualified technicians and engineers to maintain the aircraft fleet.
Sufficient ground staff
Ensure you always have sufficient ground staff available for flight dispatch, baggage handling, passenger services, and other services.
Compliance with working time regulations
Working time regulations and rest periods for aviation personnel are automatically taken into account to ensure crews have sufficient time for rest and situations involving fatigue don’t occur.
Seasonal fluctuations and peak times
In the aviation industry, there are seasonal fluctuations and peak times, such as vacation periods and the holiday season. With plano, you’re prepared for these fluctuations and can adjust your personnel resources accordingly.
Flexibility
Respond flexibly to unforeseen events, such as flight cancellations, technical problems, or natural disasters.
Our Solutions at a Glance
From time recording to shift scheduling: We have the right solution for your needs.
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3,900,000 users in 33 countries — How we successfully implement workforce management for our customers
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