Automatically create and optimize shift schedules — fair thanks to AI-supported technology (tariff and legally compliant)

More About Schedule Optimization

  • Oftentimes, creating schedules can be error-prone and cost a great deal of time. However, shift scheduling is a routine HR task and one that occurs again and again. Ensuring an optimized process not only simplifies the relevant HR processes but also helps eliminate manual errors. That’s exactly what automatic schedule optimization with plano does. It automates shift scheduling based on given rules and guarantees the optimal shift schedule.

  • When it comes to schedule optimization, individual company requirements play a central role. Quality shift scheduling is key when it comes to working efficiently and economically as well as ensuring your company’s personnel needs are met in a balanced way. In addition, employee skills and needs as well as legal requirements need to be taken into account.

    That means the following aspects should be included in schedule optimization:

    • Collective agreement laws
    • Legal regulations
    • Employee preferences and needs
    • Company requirement

    A good shift schedule takes these criteria into account and creates the foundation for optimal staffing. Not only are such schedules necessary, but they are a great support for all HR processes.

  • With plano Schedule Optimization, you can automatically create shift schedules in just a few minutes. Not only does this reduce manual errors, but it also saves you valuable time when creating shift schedules and leads to optimal results.

    When creating shift schedules, you can define rules for different criteria and weight each of them separately. All requirements and required staffing levels are included in the shift scheduling process. The following aspects, among others, can be included when defining requirements:

    • Priorities
    • Breaks
    • Working hours
    • Tasks
    • Distribution of unpopular shifts
    • Equal treatment within the team
    • Meetings and training
    • Shift blocks
    • Post planning

    With plano, you can automate and optimize rosters and shift schedules as well as other areas of personnel. Automatic shift scheduling relies on AI technology to deliver excellent results and create fair schedules in the shortest amount of time. This automatic process not only saves you a great deal of time, it also ensures shift schedules are fair and suitable for every employee.

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Schedule Optimization

Create fair shift schedules at the touch of a button with AI.

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Create Fair Shift Schedules at the Touch of a Button

With plano, you can create shift schedules with shifts that are automatically distributed fairly.

Include employee vacation preferences and shift swap requests in your shift scheduling as well as availabilities, legal regulations, and company regulations. In no time, you can create AI-based shift schedules that automatically take all factors into account, weight them, and fairly distribute your employees to needed shifts.

  • Automatically consider your employees’ shift preferences, vacation requests, and shift swap preferences.
  • Even when it comes to unpopular shifts, you can distribute your employees fairly.
  • With an optimized shift schedule, you can reduce overtime and take care of your employees.
  • Last-minute changes? Find replacements quickly for absences.

Handle Vacation Planning Quickly and Fairly

Does vacation planning give you a headache? With plano, you can take care of vacation planning automatically and in a fair way. With just one click, employee vacation requests can be coordinated and optimized based on your rules. The result is an optimized plan in which all vacations are scheduled based on your specifications.

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Comply With Rules and Regulations Automatically

Extensive collective agreement requirements, working hours laws, or company regulations? With plano Schedule Optimization, you can take all necessary specifications into account automatically. All rules are automatically incorporated into your shift scheduling and adhered to.

  • Automatically comply with specifications such as maximum working hours, minimum rest periods, or specified rest periods on weekends.
  • Automatically schedule breaks based on predefined break rules.
  • Not allowed to work at the cash register after already working at the counter? Automatically take company guidelines like these into account when scheduling shifts.
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Optimized Scheduling With plano —
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Your Best Solution in Three Steps

You take the first step. We’ll take care of the rest.

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  • 1

    Initial meeting and as-is process analysis

    In our first meeting, we will analyze your current state. Within the scope of an as-is process analysis, we will determine problem areas and discuss initial solution steps with plano WFM.

  • 2

    Evaluation and strategy

    We define your concrete requirements in a functional specification document, finetune the contents, and plan implementation with plano WFM.

  • 3

    Implementation and further development

    We configure and implement the software based on your requirements. After a test phase, approval and rollout of the system will take place. Even after this step, we will continue to support you with heart and mind.

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