18.02.2026
Time Recording & Staff Planning 2026
The world of work in Germany is undergoing radical change. Triggered by rulings from the European Court of Justice (EuGH)…
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Time management and recording — software from Germany
More About Time Management and Time Recording
Time management is an essential component of human resources, dealing with the calculation, evaluation, and, if necessary, recording of time-related data within a company. For each working day, working hours and absences are tracked for each employee. In addition to the start and end of working hours, the duration and breaks are also taken into account and processed.
To ensure a smooth time management process, most times there are complex requirements that need to be fulfilled, which are nearly impossible to map out without digital support. After all, not only legal and company guidelines need to be complied with, but our modern work culture and wide variety of working hour models can also become a challenge. To meet these requirements, a modern time management solution should be implemented.
A good time management solution reduces administrative time investment within your company, enables a smooth operational process, and increases employee satisfaction.
It integrates seamlessly into the company’s existing system landscape and also supports other adjacent areas within HR by automatically transferring data in real time. The basis of time management is the employees’ data, which includes things like working hours and the applied working hour model. In a later process, this data is compared and evaluated with recorded working hours and then transferred to other systems. Not only is this data and the resulting wage accounts necessary for wage and salary calculation. The data from time management also helps schedulers in the efficient and flexible scheduling of capacities for staff planning and provides valuable input for clear evaluations.
- Document mployee’s working hours and absences
- Offer employee self-service with which, for example, working hours and vacation requests can be recorded, checked, and changed by the employees themselves.
- Automatic warnings for rule violations
- Check actual recorded working hours versus target hours
- Calculate time balances and bonuses for each employee automatically
- Help supervisors or schedulers plan capacities efficiently and flexibly
- Take legal, collective agreement, and company specifications into account
- Provide clear and individualized evaluations of recorded time data
Our plano time management solution with connected time recording can benefit companies in many ways, regardless of industry. Not only do your employees gain more personal responsibility, but they also get an optimal, transparent view of their time balances, overtime, and absences at all times. The time invested by the HR department is also reduced considerably. Through automated and improved processes, productivity can improve and, as a result, so too can the company’s profitability.
Time Management
Transfer, evaluate, and analyze time data in real time. Create a reliable foundation for payroll and shift scheduling.
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Evaluate and Transfer Time Data
Our time management is fully integrated into the staff planning.
All relevant data, such as working hours, breaks, absences, company and legal guidelines, and working hour models are consolidated, evaluated, and transferred to other systems or compared with staff planning in real time—for an error-free payroll and efficient and flexible personnel scheduling.
plano WFM With SP-EXPERT Inside
Our integrated time management is based on the well-known SP-EXPERT data model from Interflex Datensysteme GmbH. It’s reliable, effective, and proven.
Without delay, all data relevant to accounting and scheduling are transferred to other systems, such as wage and salary calculation or personnel management, through modeled mechanisms.
Key Functions and Advantages of Intelligent Time Management:
Modern time management software enables the efficient recording, management, and analysis of working hours, breaks, absences, and overtime for employees. It goes far beyond basic time tracking, offering intelligent features that automate and optimize HR processes.
Automated Time Tracking
Record working hours using various devices (terminals, PCs, mobile apps) with minimal effort and high accuracy, including automatic detection of clock-ins, clock-outs, and breaks.
Flexible Work Schedule Models
Support for various shift schedules, flexible working hours, part-time models, and special regulations, tailored to the specific needs of the company.
Real-Time Monitoring and Analysis
Gain real-time visibility into current attendance, overtime, and absences to respond quickly to staffing shortages or overloads.
Automated Rules and Compliance Checks
Intelligent monitoring of working time rules, breaks, rest periods, and legal compliance (e.g., working hours legislation) to identify and avoid violations early on.
Integration with Scheduling and Workforce Planning
Seamless connection to other workforce management modules to plan and allocate resources based on actual needs.
Employee Self-Service
Enable employees to independently record their time, request corrections, and manage absences, increasing transparency and reducing administrative overhead.
Automated Payroll Preparation
Transfer recorded and verified data to payroll systems to minimize errors and accelerate the payroll process.
Mobile Access and Remote Recording
Allow time recording outside the office or at different work locations through mobile devices.
Reporting and Analysis
Provide extensive reports and analytics on work time structures, productivity, and compliance with working time regulations to support strategic decision-making.
By implementing intelligent time management, companies can not only improve the accuracy and efficiency of time tracking but also ensure legal compliance and increase employee satisfaction through transparent and fair working time models.
plano Time Management: Your Benefits
- Time management fully integrated into staff planning
- Proven SP-EXPERT data model “inside”
- Reliable recording and documentation of working hours and absences
- Employee attendance and absences at a glance
- Automatic checks of actual employee working hours vs target hours
- Automatic calculation of time balances and bonuses for all employees
- Reduction in administrative time investment
- Optimization of staffing
- Support in determining personnel costs
- Increase in employee satisfaction through more transparency and personal responsibility
- Guaranteed compliance with legal regulations
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Your Best Solution in Three Steps
You take the first step. We’ll take care of the rest.
- 1
Initial meeting and as-is process analysis
In our first meeting, we will analyze your current state. Within the scope of an as-is process analysis, we will determine problem areas and discuss initial solution steps with plano WFM.
- 2
Evaluation and strategy
We define your concrete requirements in a functional specification document, finetune the contents, and plan implementation with plano WFM.
- 3
Implementation and further development
We configure and implement the software based on your requirements. After a test phase, approval and rollout of the system will take place. Even after this step, we will continue to support you with heart and mind.
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