Software for staff requirement planning and staff requirement identification
More About Staff Requirement Planning and Staffing Level Analysis
Staffing level analysis precisely determines a company’s staff requirement. It examines and defines a company’s quantitative and qualitative staff requirements. The goal is to ensure there are enough qualified employees available at all times to fulfill company requirements and targets. Both historical values and other demand drivers are used to determine staffing levels. Using data points such as weather, sales numbers, and other indicators, accurate forecasts can be made for future staffing levels.
Staff requirement planning is then carried out based on staff requirement identification. This determines how many employees with what qualifications should be assigned at which location and when.
The following questions should be answered:
- How many employees are required?
- Where do the employees need to be scheduled?
- When do the employees need to be scheduled?
- What qualifications do the employees need to have?
Accurate staff requirement planning and staffing level analysis are extremely important if you want to apply your staff resources optimally. When you create shift schedules, coordinate job orders, or plan measures for recruiting, you need to take staffing level into account. Only when you find a balance between workload and personnel capacity can you achieve the highest level of efficiency and remain competitive.
The major advantage of staffing level analysis is that you can deliver accurate forecasts over future staffing requirements. Based on this, staffing can be scheduled. In part, this also shows that recruitment measures are still necessary or that targeted training management for existing employee qualifications is required. Staffing level analysis therefore provides insights that are essential for the entire human resource management.
Good software for staff requirement identification concentrates on the needs and challenges of one’s own company and takes individual demand drivers into account. In this case, any number of demand drivers should be possible in order to change or adjust the demand forecast. In addition, great value should be given to ease of use, comprehensive functionality, and a high level of security.
With plano WFM, the defined staffing level will be ideally distributed among your employees. Just like shift scheduling, our staff requirement identification is also integrated into the entire workforce management system. The result is an optimized shift schedule based on calculations from staff requirement planning perfectly covering the necessary staff requirement.
Artificial intelligence and AI technology are often used in human resource software and can greatly improve staffing level analysis. Artificial intelligence is well suited for objective forecasts and can reliably estimate staff requirements based on existing data. It can be used to analyze a large amount of historical work data and identify patterns and trends. In this way, seasonal fluctuations, peak times, and other recurring patterns, which are essential in predicting staffing requirements, can be identified.
AI can also collect real-time data, such as sales data from various sources. This data can be used to more accurately determine current demand and react to changes quickly.
The available data is then used to create AI-based forecast models that predict staff requirements based on different variables. These models can take more complex relationships into account than would be possible manually, allowing for more accurate forecasts.
Staffing Level Analysis
How many employees are needed when and where? Avoid understaffing and overstaffing with reliable AI forecasts.
Avoid Expensive Overtime and Idle Time
Determine the exact staffing level for your company. Ensure you always have the right number of employees in the right place at the right time with reliable forecasting.
Whether special holidays, weather, sales, or call volume: With plano, you can determine how many people your company needs and when. Avoid understaffing and overstaffing at your company by reducing idle time and overtime, and create the perfect foundation for optimal shift scheduling with precise, AI-based forecasts.
- Analyze large amounts of historical data to identify patterns and trends, and detect seasonal fluctuations, peak times, or other recurring patterns.
- Create AI-based forecast models of future staffing levels—better and more precise than would be possible manually.
- Distribute determined demand to your employees automatically.
Take Care of Your Employees
With plano, various data sources are used to analyze and accurately determine your company’s staffing requirements. Not only do reliable forecasts improve staffing and output quality, but they also help you avoid overworking your employees, for example, when there are too few workers during busy periods.
- Strenuous overtime and unnecessary idle time are avoided. This increases employee satisfaction.
- You avoid overworking your employees. This reduces the rate of absences due to illness.
- You always have enough employees to take care of customers. This improves customer service.
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Our Solutions at a Glance
Our 360-degree all-in-one solution for shift scheduling and all personnel processes is used by more than 1 million people worldwide. Discover the other features of our workforce management system:
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Initial meeting and as-is process analysis
In our first meeting, we will analyze your current state. Within the scope of an as-is process analysis, we will determine problem areas and discuss initial solution steps with plano WFM.
Evaluation and strategy
We define your concrete requirements in a functional specification document, finetune the contents, and plan implementation with plano WFM.
Implementation and further development
We configure and implement the software based on your requirements. After a test phase, approval and rollout of the system will take place. Even after this step, we will continue to support you with heart and mind.
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